The renewal pipeline
Automated notices at 180 days and 30 days before expiration, with printed forms at 30 days for members who request paper (RFP 3.B.3). This week's live queue from the sample database:
180-day notices this week
137
email, automated
30-day notices this week
150
email, non-renewed only
Paper forms queued
13
members who requested paper
The 180-day email
From: American Coaster Enthusiasts <membership@aceonline.org>
To: Jane Coaster · Subject: Your ACE membership renews soon
To: Jane Coaster · Subject: Your ACE membership renews soon
Hi Jane,
Your Individual membership expires on September 23, 2026. Renew today and don't miss an issue of RollerCoaster! or a single event registration window.
Or turn on auto-renew and never think about this again. Prefer paper? Reply and we'll mail a form.
The 30-day printed form
Members flagged for paper receive ACE's renewal letter and form by first-class mail, prefilled with their membership details, with a return envelope to the P.O. box. Mailed checks are processed within 2 business days of receipt.